Getting started

1. Switch on Warehouses & Multi-location Stock, then Suppliers & Purchase Orders, in Settings → Modules.
2. Open Products → Suppliers and click New supplier. Only the Company name is required. Add the contact person, phone, email (needed to email POs), GSTIN in Tax ID, Payment terms (for example Net 30 or 50% advance) and Lead time (days). Save.
3. On the supplier's page, under Cost list, click Link a product. Choose the product, enter the Unit cost, the supplier's own Supplier SKU, and optionally Min order qty and Lead time. Tick Preferred source for the supplier you normally buy that product from.
4. Open Products → Purchase orders and click New purchase order. Choose the supplier and the Receiving warehouse, then add a line for each product with quantity and unit cost.
5. Click Send to supplier to email it, or Download PDF and send it on WhatsApp yourself, then click Submit to supplier.
6. When the supplier accepts, click Mark confirmed.
7. When the goods arrive, click Receive delivery, enter what actually arrived and click Receive stock.

Optional settings are on the module's Configure screen (see Settings reference).